Executive Office Administrator

At Virtual Radiologic (vRad) you make a difference.  Your skills, energy, and passion for results drive us to achieve strategic growth objectives and deliver quality patient care across the United States.

Virtual Radiologic is a national radiology practice and leader in the development of radiologist workflow technology. The dedication of vRad team members enables us to sustain our unique market-leading position and to provide the best quality and service to our customers and the patients we jointly serve.  vRad team members exhibit energy and a passion for service excellence in our casually professional and collaborative work environment. We continually reward team members who embrace our fast-paced culture and who go the extra mile for our customers with internal recognition programs.

At vRad you make a difference.

Location: Local Twin Cities candidates preferred.

Summary:

The Executive Office Administrator provides administrative, event and operational support to vRad executives and leadership.  This role ensures the seamless coordination of daily office operations, executive scheduling, internal events, travel logistics, and administrative CME program activities. The Office Administrator serves as a central hub for communication, planning, and execution across multiple functional areas and is essential to supporting the effectiveness of the organization’s leadership and internal stakeholder groups.

Essential Duties and Responsibilities:

Executive/Leadership Support

• Administrative support for the executive team, including but not limited to:
  • Calendar maintenance
  • Scheduling meeting with internal and external stakeholders
  • Manage travel logistics, including flights, lodging, transportation, and itineraries as needed
  • Coordinate meeting activities, ensuring all needed resources are prepared, including catering services
• Provide back-up coverage for mailroom operations and phones as needed
• Manage IT on call list and submit payments
• Assist with special projects and cross-department initiatives
• Provide back-up support to other Executives, as needed

Internal Event Coordination

This position will serve as a primary coordinator for internal and external events, meetings, and gatherings across the practice.  Responsibilities include:

• Support, coordinate, and execute internal event logistics including:
  • Leadership offsites
  • Departmental meetings such as SpringFest, Tech Week, GTM Kickoff
  • All-practice meetings
  • Onsite training events
  • Special programs and recognition events
  • Trade-show events

• Set up event locations (hotels or office conference rooms), including contracts
• Coordinate room blocks and travel logistics for attendees
• Coordinate meals, including set-up and cleaning for meetings as needed
• Support event communication including agendas, attendee lists, reminders, and follow-up

Continuing Medical Education Support

This position will play a key operational role within vRad’s CME program, supporting CME activity and accreditation compliance.

• Respond to CME account inquiries including password resets and system navigation questions
• Manage the event certificates and credit processing by managing event surveys, send follow-up emails, and process and distribute CME certificates
• Support the development of education plans and accreditation documentation.
• Assist with accreditor communication, disclosure management, mitigation tracking, compliance reporting, and credit-related invoices/payments.
• Coordination of CME speakers, including outreach and onboarding of speaker agreements

Qualifications/Education:

• High school diploma/two or four-year degree preferred
• 8+ years administrative experience
• 6+ years C-Level Executive support
• Experience in event support and travel coordination
• Discretion as to proprietary and confidential information
• Capable of working in a fast paced, rapidly changing environment and has the ability to multitask on a regular basis
• Must be extremely detail-oriented with strong organizational skills
• Ability to work independently with general direction
• Must possess advanced Microsoft Office knowledge and skill sets
• Must have superior communication skills, verbal and written
• Ability to “think ahead” and to anticipate needs, problem-solve and operate proactively

Job Classification:

Sedentary– Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently.  A sedentary job involves sitting most of the time.

Pay Transparency:

$80,000 – $92,000